ABOUT THE SCHOOL
Founded in 1994, the French American School of Puget Sound (FASPS) opened its doors in 1995 with 2 teachers and 13 students in the basement of a church in Newcastle, Washington. The school experienced rapid growth in those early years and by 1999 had moved to its current location on Mercer Island with 146 students. Today, FASPS enrolls 437 students in PK-Grade 8.
ABOUT THE POSITION
FASPS, a thriving school community with big ambitions, a bold vision, and a strong track record on bi-lingual academic excellence, seeks a Chief Operations Officer and Chief Financial Officer (COO/CFO) to start in March 2021 and help lead the school into its next phase of growth. Put your business and leadership experience to work to inspire the next generation of global citizens to learn, understand, and act wisely in a multicultural world.
Reporting to the Head of School and working closely with the leadership team and the Board of Trustees, the COO/CFO is responsible for all aspects of operations and fiscal management at the school.
The COO/CFO manages a team of 12 people and has responsibility for the Business Office, Human Resources, Office Management, Reception and Health Aide, Buildings and Grounds, Food Service, Technology, Transportation and Safety. The successful candidate will have a comprehensive knowledge of the entire functioning of an independent school, a strong accounting / financial analysis background as well as understanding and skills in all aspects of human resources, facility management, maintenance, and technology. In partnership with the Head of School and other members of the School’s leadership team, (including Head of the Lower School, Head of the Middle School, Directors of Admissions, Development, Communications and Auxiliary Programs), the COO/CFO plays a key role in the development and execution of strategy to ensure the finance and operations of the School, support its mission, vision and core values.
- Work closely with the Head of School to develop and implement annual and long-range budgets and financial plans.
- Attend Board meetings, monthly Finance Committee meetings, and Investment sub-committee meeting
- Regularly meet with the Board Treasurer to set agendas for Finance Committee and Investment sub-committee meetings, and to ensure the Board has relevant and current financial information. •
- Maintain accurate financial records, prepare financial statements. Ensure that the School’s leadership is kept updated regarding the School’s financial position, including identification of emerging issues.
- Supervise the work of business office employees and use of standard accounting and bookkeeping procedures, to keep an accurate continuous record of the cash and financial position of the School, manage the financial operation of the School so that the institution remains financially stable.
- Approve all financial obligations; execute leases, loans, real estate transactions, contracts and other actions requiring a commitment or receipt of financial resources.
- Maintain appropriate levels of insurance to protect the property and to cover the liability of the School.
- Initiate and maintain an inventory of the School’s assets and monitor maintenance and depreciation of all School property.
- Coordinate relationship with the School’s independent auditors and supervise preparation of work papers for annual audit. Respond to auditor’s administrative recommendations in management letter.
- Prepare financial records for annual independent audit and assist the audit team in preparation of the annual tax return, form 990, form 990T, and other returns including form 5500.
- Proactively explore efficiencies to improve the School’s financial position
- Coordinate with the School’s legal counsel to ensure that the School is in compliance with all of its actions and decisions.
- Plan administrator for 403(b), 457(f) and 457(b) plans, responsible for annual reporting and compliance.
- Make recommendations and assist the Head of School with decisions regarding salaries and benefits, including the evaluation of support staff.
- Maintenance of appropriate personnel policies.
- Manage all human resource issues, employee contracts, employee benefits, including health insurance and retirement programs, and payroll.
- Ensure all programs are in compliance with federal and state laws and regulations.
Facilities, Office, Transportation, Safety & Security:
- Oversee all facilities management, including all building repairs, construction projects, moves, janitorial and custodial function, and relations with renting organizations and neighbors.
- Oversee the purchase and maintenance of office furniture, equipment, supplies and systems to support the administrative and educational needs of the School, including telephone, mail, copy and fax equipment, computer hardware and software systems.
- Responsible for safety and security, manage risk at the School to ensure the safety of employees and students in their use of the facilities
- Assess the School’s transportation needs. Oversee the management of the School busses, bus drivers, and bus routes.
- Oversee the hot lunch program
- Oversee technology department with responsibility for all academic technology and administrative productivity technology.
- Facilitate and oversee identification and implementation of technology solutions to improve administrative operation efficiencies. Including implementation of an integrated, automated financial management information system.
- Provide advice to the Head of School when requested or deemed necessary and assist the Head of School in the formulation of overall organization objectives.
- Work closely with the leadership team to develop and achieve strategic objectives in support of the School mission.
- Management and support of the Business Office staff, Facilities, Office and Transportation staff, and Technology staff.
- Communicate effectively and positively with all school constituents.
- Understand and support FASPS’ mission, vision, and core values and promote a positive image of the school.
- Perform other duties as assigned by the Head of School.
- Bachelor’s degree required. Master’s degree in Finances or a related field preferred.
- 8+ years of increasingly responsible professional experience in Finances.
- Experience in independent school environment or nonprofit organizations preferred.
- Proven sound business judgment and overall financial acumen.
- Knowledge of federal, state, and local laws regarding financial reporting for independent schools.
- An understanding of the financial and strategic decisions that are encountered in a not-for-profit, educational mission-driven institution.
- Experience and skill with advanced technology including data management systems, Office suite, accounting and fundraising software, etc.
- The job requires an individual to be a strong role model for professional behavior and a strong leader.
- Highly skilled in the following areas: communication, inter-personal/ relationship building, analytical/strategic thinking, organization, time management, delegation, problem-solving, conflict management, decision-making ability, ownership and training and development.
- Proven people management skills
- Excellent written and verbal communication skills, detail oriented.
- Demonstrate flexibility and problem-solving skills.
- Ease within a fast-paced work environment
HOW TO APPLY
Applicants should submit a current résumé, letter of interest, and a list of 5 references by e-mail to:
Marcus Hurlbut, Educators’ Collaborative at email@example.com.